Add collaborators to a workspace

Note

By default, a newly created workspace is private and Unlisted: only the workspace creator can view it and access it. To share it, add at least one collaborator to it.

Unlisted workspaces with no collaborators other than the workspace creator provide a handy sandbox for users to store, explore, analyze, and tinker with Intelligence Center data; or to hold, structure, and organize data subsets based on specific topics and areas of investigation.

To turn a workspace from a private working area to a collaborative one, add collaborators to it.

Whether a workspace is personal, that is, private and accessible only to its collaborators, or publicly open to all Intelligence Center users, only workspace collaborators can perform workspace actions such as adding and removing datasets and attachments, saving graphs, writing comments, and creating tasks.

To add collaborators to a workspace :

1. In the left navigation bar, go to Workspaces and select a workspace.

2. On the top-right corner of the dashboard click to select one of the following options:

   1. Share with users: select this option to add one or more Intelligence Center users as collaborators to the active workspace.

      1. On the user list click one or more users to select them. Alternatively: Start typing a user name in the autocomplete search box, and then click the desired users in the search results to select them. The Save option includes a counter with the total amount of added users.

      2. When you are done, click Save to add the selected users as collaborators, or Cancel to abort the operation.

      3. If you click Save, a pop-up message informs you that if the selected users do not share the same Intelligence Center data access rights your user profile has, they may not be able to view exactly the same shared data you can view and access.

      4. Click Share to share access to the workspace with the selected users, or Cancel to abort the operation.

   2. Share with groups: select this option to add one or more Intelligence Center user groups as collaborators to the active workspace.

      This option allows adding one or more user groups at once. When you add user groups as workspace collaborators, all users belonging to the selected groups become workspace collaborators.

      1. On the user group list click one or more groups to select them.

         Alternatively:

         Start typing a user group name in the autocomplete search box, and then click the desired groups in the search results to select them.

      2. When you are done, click Save to add the selected groups and their users as collaborators, or Cancel to abort the operation.

      3. If you click Save, a pop-up message informs you that if the selected user groups do not share the same Intelligence Center data access rights your user profile has, they may not be able to view exactly the same shared data you can view and access…

      4. Click Share to share access to the workspace with the selected groups and their users, or Cancel to abort the operation.

      Since users inherit workspace access from the group(s) they belong to:

      1. When you add a user to a group that is a collaborator of one or more workspaces, you also add the user to those workspaces.

      2. When you remove a user from a group that is a collaborator of one or more workspaces, you also remove the user from those workspaces.

Next to you can see avatars representing users and user groups that are workspace collaborators. Hover the mouse over an avatar to display the corresponding user or group name.

If there are more than 4 collaborators, a counter shows how many additional collaborators belong to the workspace, besides the ones whose avatar is visible.

Hover the mouse over the counter to display the user or the user group names of the additional collaborators.